office 2016 mail merge labels from excel

And, for more options, find out how to customize the formatting of date and text mail merge fields. Try these fixes for formatting Excel mail merge fields to get the results you want in your documents. * Including 0 in a numeric switch code creates a required or fixed position, whereas the # sets a pattern without a required 0 or placeholder. You should now see the actual field code for the field, which should look something like Ĭurrency, with brackets around negative numbers and a hyphen for 0 valuesĥ numeric positions, zip code or another numberįor these formatting options, the precision of the displayed value for the Excel mail merge field is controlled by the 0.00. Or, right-click on the mail merge field and choose the Toggle Field Code option. Press + F9 to reveal the field coding.Select the field, such as Amount, as shown in this example.Try this formatting fix on letters, emails, and other documents when Excel data does not retain its formatting in mail merge operations in Word. When you see formatting problems, how can you format the Excel mail merge field to accurately display the formatted number in a Word mail merge main document? The solution to controlling the number and currency formatting of Excel data in Word is to add a numeric switch (previously called a picture switch) to the mail merge code or MERGEFIELD. You might also see formatting issues with other numbers that are displayed as text, such as zip codes, lease or property numbers, and other identifiers. For example, a dollar amount of $1,234.00 in an Excel worksheet used as a data source may display as 1234 in a Word document.

That is, the number formatting in Excel doesn’t show up correctly in the Word document. However, you may notice a glitch that happens when you create a mail merge in Microsoft Word with Excel data. The mail merge feature in Microsoft Word is a time-saving option for creating repetitive documents, from letters to contracts to emails to labels and more.

Office 2016 mail merge labels from excel